how to share dronedeploy projects with others

3 min read 05-02-2025

how to share dronedeploy projects with others

Sharing your DroneDeploy projects is crucial for collaboration, client communication, and efficient workflow. This guide will walk you through various methods, ensuring you can easily share your data and insights with colleagues, clients, or other stakeholders. Whether you're using DroneDeploy for construction progress monitoring, agriculture assessments, or real estate marketing, seamless sharing is key.

Understanding Sharing Options in DroneDeploy

DroneDeploy offers several ways to share your projects, each suited for different needs and levels of access. Understanding these options is the first step to effective collaboration.

1. Sharing a Public Link (View Only)

This is ideal for sharing basic project information and imagery with a broad audience who don't need editing capabilities. Think of showcasing your work on a website or social media.

How to: Within the project, find the "Share" button. Select "Create Public Link". DroneDeploy will generate a unique URL. Share this link freely. Recipients will see photos and videos, but can't edit the project.
Limitations: Recipients can only view, not download or make changes. Suitable for presentations or public demonstrations, not for collaborative editing.

2. Sharing a Project with Collaborators (Edit Access)

This allows others to actively participate in the project, providing feedback, adding annotations, and making edits. This is perfect for team projects.

How to: In the "Share" menu, select "Add Collaborators". Enter the email addresses of those you wish to invite. Choose their permission level (viewer, editor, or manager). They will receive an invitation email.
Considerations: Carefully manage access levels. Editor access provides full editing permissions, while manager access gives more control. Ensure only authorized individuals have edit access.

3. Exporting Data for External Sharing

Sometimes, you may need to share data outside of the DroneDeploy platform. This may be necessary to integrate into other software or for clients who don't use DroneDeploy.

How to: DroneDeploy provides several export options. You can download processed data in various formats including orthomosaics, point clouds, and 3D models. These can then be shared via email, cloud storage, or other file-sharing services.
Note: Exporting data may incur additional costs depending on your plan and the size of the project.

4. Using DroneDeploy's Reporting Features

DroneDeploy's built-in reporting tools allow for creating professional, shareable reports directly within the platform. This allows you to easily communicate key findings and insights to clients or stakeholders.

How to: Access the "Reports" section of a project. Select a pre-defined template or create a custom report. You can share these reports as PDFs or directly within DroneDeploy using the collaboration tools.
Benefits: Professional reports give your work credibility and ease communication.

Troubleshooting Common Sharing Issues

Occasionally, you might encounter problems when sharing your projects. Here are some common issues and how to resolve them:

Collaborators not receiving invitations: Double-check email addresses for typos. Check spam/junk folders. Contact DroneDeploy support if necessary.
Access issues: Verify the assigned permissions for each collaborator. Ensure they are using the correct credentials to log in.
Large file sizes: Exporting large projects might take time. Consider breaking down the project into smaller, manageable parts.
Technical difficulties: Consult DroneDeploy's help center or support team for assistance with technical issues.

Best Practices for Sharing DroneDeploy Projects

Clear Communication: Always clearly communicate the purpose of sharing and the expected level of participation.
Organized Projects: Maintain well-organized projects to simplify sharing and collaboration. Clear naming conventions and folder structures are vital.
Data Security: Be mindful of sensitive data when sharing projects. Use appropriate security measures and access control.
Regular Updates: Keep collaborators informed of project updates and changes.

By following these guidelines, you can effectively share your DroneDeploy projects, fostering seamless collaboration and enhancing communication with your team and clients. Remember to always refer to DroneDeploy’s official help documentation for the most up-to-date information and instructions.